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Administrative Assistant - Academic Outreach

Company: Missouri Southern State University
Location: Joplin
Posted on: June 1, 2021

Job Description:

General Statement of Job

The Academic Outreach Administrative Assistant keeps official department records and relieves the director, faculty and/or staff members of clerical and administrative work by performing the following duties.

Specific Duties and Responsibilities

Essential Duties:

Manages AO directors calendar and independently schedules appointments.

Screens incoming calls and correspondences and responds independently when possible.

Serves as receptionist for department (by telephone and in person)

Assists in planning and production of special events, programs, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.

Directs preparation of records such as class rosters and grade reports.

Takes and transcribes dictation, and composes and prepares minutes of departmental meetings.

Prepares confidential correspondence, reports, and other complex documents.

Supervises the photocopying of correspondence or other printed materials.

Creates and maintains database and spreadsheet files.

Admits and enrolls dual credit students and manages dual credit records (i.e. student eligibility,

grades, rosters, instructor credentials).

Admits and enrolls continuing education students and manages continuing education records.

Arranges complex and detailed travel plans and itineraries, and compiles documents for travel.

Assists in hiring and training of student employees.

Creates and maintains class schedules.

Orders and maintains office supplies.

Tracks departmental budget information.

Coordinates student evaluation and other survey processes.

Maintains department web-related sites such as program websites, SharePoint, social media accounts, and program registration.

Performs research with tools such as the Internet to locate references for faculty and staff, and programs.

Coordinates projects with faculty and staff from multiple departments, schools, and school districts.

Manages e-mail accounts associated with the program and responds independently when possible (i.e.

Keywords: Missouri Southern State University, Joplin , Administrative Assistant - Academic Outreach, Other , Joplin, Missouri

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